Preliminary Notification of Awards: Phase 39 (FY 2021) & Phase ARPA-R, American Rescue Plan Act
In FY 2021, FEMA awarded to the Emergency Food and Shelter Program (EFSP) National Board the $400 million made available under the American Rescue Plan Act of 2021 (Public Law No. 117-2), Section 4007, and the $130 million made available under the Consolidated Appropriations Act, 2021 (Public Law No. 116-260). This notice is to advise that the National Board plans to award this funding to qualifying jurisdictions (counties and cities) and State Set-Aside (SSA) Committees across the country during the week of December 6, 2021. Note that the FY 2021 $130 million in annual funding is Phase 39 of the program and the $400 million under the American Rescue Plan Act of 2021(ARPA), Section 4007, is referred to Phase ARPA-R (the “R” standing for the regular program and not the supplemental humanitarian relief funding authorized under ARPA, Section 4008).
Required Federal Government and National Board processes are presently underway prior to the actual award of funds to jurisdictions. Once those processes are completed, and the National Board staff has finished updating materials to account for any new program policies and procedures, official award announcements will be made.
The National Board understands that agencies require time to thoughtfully identify services and spend funds in their local communities. Consequently, Phase 39 and ARPA-R will run concurrently, and Local Boards will be given the option to extend their jurisdiction’s end spending dates. The begin spending date for all funded jurisdictions will be November 1, 2021 and the last spending end date option that Local Boards may select will be April 23, 2023. The spending end date options will be provided in the award materials when Local Board plans are made available. The National Board allows LROs to charge eligible, properly documented expenditures back to the beginning of the jurisdiction’s spending period.
To prepare for the receipt of Phase 39 and ARPA-R award notifications, Local Boards and SSA Committees should sign into the website as soon as possible using their user ID and password to update Local Board member information. After signing into the website, select Manage LB Members to make any necessary changes. By ensuring email addresses are accurate for both the Local Board chair and contact, delays in the receipt of the official award announcement can be prevented.
As processes are completed and information is available, the National Board will share updates via the EFSP website. Please continue to check Latest News on the EFSP website for the most recent program information.
Phases 37, 38 and CARES Final Reports Status (as of November 17, 2021)
The deadlines to submit information (e.g., Local Board Plans, Interim Reports & Second Payment Requests, documentation to resolve compliance exceptions) to the National Board to release Phases 37, 38 and CARES funding have passed. Staff is currently reviewing all submissions received to release payments to Local Recipient Organizations (LROs). Payments will be released as quickly as possible after the review of the information.
In the interim, staff has been preparing for the release of Phases 37, 38 and CARES Final Reports, including making system changes and updating guidance documents. It is anticipated that Final Reports will be available to Local Boards and LROs via the EFSP website the week of November 29, 2021. There are some changes to the Final Report submission to the National Board and they will be provided in detail to all Local Boards and LROs in a separate communication. It is important that all information regarding Final Reports is read in its entirety.
Local Boards are requested to prepare locally for the submission of Phases 37, 38 and CARES Final Reports by ensuring LROs have spent their allocations and have gathered the required documentation to support all expenditures made with EFSP funding. Documentation submission requirement for LROs will be noted with the Final Report notification to Local Boards.
Local Boards are asked to ensure the Phases 37, 38 and CARES spending period end dates are accurate to prevent potential compliance exceptions by LROs as expenditures made outside of the spending period are considered ineligible and funds will need to be returned to the National Board. If the spending period end date for your Local Board is not accurate, please complete and submit a Spending Period End Date Extension Request form, available under FORMS on the EFSP website.
Email notification will be sent to Local Boards when Final Reports are made available.
FEDERAL EMERGENCY MANAGEMENT AGENCY COVID-19 FUNERAL ASSISTANCE (as of November 23, 2021)
The Federal Emergency Management Agency (FEMA) is a foundational member of the Emergency Food and Shelter Program (EFSP) National Board and would like to share with our family of partner agencies information regarding its COVID-19 Funeral Assistance program.
The COVID-19 pandemic has brought grief to every corner of our nation, taking the lives of over 700,000 people. FEMA is committed to reducing the financial burden of these deaths and is providing individuals who incurred COVID-19-related funeral expenses with funding for eligible costs. Since FEMA began the program, over one billion dollars in assistance has already been distributed.
FEMA is providing financial assistance for COVID-19-related funeral expenses incurred on or after January 20, 2020. Like other federal assistance, these funds cannot be used in duplication of other programs. We are seeking your assistance to help get the word out to individuals who may be eligible to apply. Click here on FEMA COVID-19 Funeral Assistance for guidance and eligibility requirements and types of services funded. Instructions on how to apply for this assistance through FEMA’s dedicated helpline at 1-844-684-6333 can also be found on the website.
Helpline representatives are trained to provide personal application support and answer any questions regarding program eligibility. Since this program is not administered by United Way Worldwide or the EFSP National Board, all questions should be referred to the FEMA Helpline or its website, https://www.fema.gov/disaster/coronavirus/economic/funeral-assistance, for more information.
We would greatly appreciate your assistance in sharing this program with your community and partner agencies so more people are aware of this financial resource.
Communicating with EFSP Office Reminder
This message is a reminder regarding communicating with the Emergency Food and Shelter Program office.
DUNS Numbers and Associated Information Reminder
DUNS numbers alone are not sufficient for EFSP purposes and neither Local Boards nor LROs can enter this information on the EFSP website. DUNS numbers and associated information are required for all Local Recipient Organizations (LROs) receiving funds under the EFSP. Funds cannot be released to LROs who have not provided this information. The DUNS information form and instructions are posted under the Local Board and LRO section of the EFSP website. This form (third page under the DUNS tab) must be completed accurately and either faxed to (703) 706-9677 or emailed to email@example.com. Simply providing the DUNS number alone does not fulfill the EFSP’s requirements; the form must be completed in its entirety.