Phases 37 and CARES Allocations Update (as of August 5, 2020)
Reminder: Award Notifications were sent to all qualifying jurisdictions and State Set-Aside Committees awarded funds in Phase 37 (FY2019 annual) and Phase CARES (FY2020 CARES Act supplemental) in May 2020. Allocations to qualifying jurisdictions and State Set-Aside Committees for both Phases are available on the EFSP website, www.efsp.unitedway.org, under the FY2019/2020/CARES Funding Tab. There are separate PDF documents, one for each Phase, listing allocation amounts to qualifying jurisdictions and State Set-Aside (SSA) Committees.
Local Boards' application processes should be underway, including advertising the availability of funding. In addition to the advertisement, Local Boards are encouraged to share the funding opportunities via their other networks and social media (e.g. Facebook, Instagram). Any nonprofit, faith-based or local government agency that provides food and shelter services may apply for funds in both phases. Current or former EFSP participation is not a requirement. Interested agencies must submit an application to the Local Board in the jurisdiction where they are providing services. As a reminder, the advertisement must inform applicant agencies where they can access the Local Board application to apply for funding, of the application due date, and of the point of contact information for the Local Board, should they have questions.
Local Board Plans for jurisdictions that qualified for a direct allocation were due to the National Board by May 29, 2020. Flexibility was granted for Local Boards and SSA Committees to submit their plans to the National Board after the deadline without penalty. Guidance documents with detail, including spending period end-date options, are available on the website. State Set-Aside Committees, Local Boards and Local Recipient Organizations may access the documents by logging into the website with their user ID and password.
In an effort to release funding to agencies quickly, the National Board has decided to allow the release of first payments for agencies awarded funds in Phases 37 and CARES prior to the receipt of the Phases 35 and 36 Final Reports.
If there are questions regarding this message or the EFSP, please feel free to reach out to staff at email@example.com or 703.706.9660.
SAHA Funding Retroactive Award Announcements (as of August 14, 2020)
The National Board for the Emergency Food and Shelter Program (EFSP) has completed the review process to determine whether retroactive awards are warranted for applications submitted in the Round 1 Application Period for the Supplemental Appropriations for Humanitarian Assistance (SAHA) funding. Award announcements have been sent to Local Boards where there is an agency or agencies in the jurisdiction that is eligible to receive a retroactive award.
Board Plans will not be required from Local Boards to claim the retroactive funding. To expedite the release of funds to the agencies, Local Boards will need to sign the Retroactive Award Acceptance Form, attached to the award notification. The deadline for Local Boards to respond is Monday, August 24, 2020. Funds cannot be released to agencies prior to receipt of the signed form from the Local Board.
Agencies will not be required to submit an LRO Certification for the retroactive funding as they were submitted previously. However, any agency that will receive $100,000 or more in funding from the combined Round 1 Application Period, Round 2 Application Period and the Retroactive Award will be required to submit a Lobbying Certification, if one has not been previously submitted.
Any agency that participated in the EFSP in the past and has outstanding compliance exceptions must resolve them prior to the release of funds. For questions about compliance status, see the Compliance Resolution section of the Supplemental Funding Guidance, Round 2 Application Period or reach out to EFSP staff.
If there are questions regarding the retroactive awards, please contact the EFSP staff at firstname.lastname@example.org or 703.706.9660, option 6.
Phases 35 and 36 Final Reports Status (as of September 8, 2020)
This is an update to advise that Phases 35 and 36 Final Reports will be made available to Local Boards and LROs on Wednesday, September 9, 2020. Staff is finalizing changes to prevent potential issues for Local Boards and LROs as they begin the submission process. An email notice will be sent to Local Boards to advise Final Reports are accessible via the EFSP website.
In the interim, the Final Report trainings have been updated and added to the website, one each for Local Boards and LROs. Local Boards and LROs may access the trainings after logging in with their user ID and password, then select Training Workshops from the menu on the left of the screen.
The National Board for the Emergency Food and Shelter Program (EFSP) modified the program guidelines for Phases 37 and CARES so that first payments could be released to Local Recipient Organizations (LROs) quickly and without the submission of the Phases 35 and 36 Final Reports. The change was shared with Local Boards and LROs with award information.
Staff has been preparing for the release of Phases 35 and 36 Final Reports, including making system changes and updating guidance documents. The changes are nearly completed and it is anticipated that Final Reports will be available to Local Boards and LROs via the EFSP website on Friday, September 4, 2020. There are some changes to the Final Report submission to the National Board and they will be provided in detail to all Local Boards and LROs in a separate communication. It is important that all information regarding Final Reports is read in its entirety. Email notification will be sent to Local Boards when Final Reports are made available.
Local Boards and LROs may login with their user ID and password to see the full message.
If you have any questions regarding this message or the EFSP, please contact staff at email@example.com or 703.706.9660.
Please continue to check Latest News on the EFSP website homepage for the most recent program information.
DUNS Numbers and Associated Information Reminder (as of August 24, 2020)
DUNS numbers alone are not sufficient for EFSP purposes and neither Local Boards nor LROs can enter this information on the EFSP website. DUNS numbers and associated information are required for all Local Recipient Organizations (LROs) receiving funds under the EFSP. Funds cannot be released to LROs who have not provided this information. The DUNS information form and instructions are posted under the Local Board and LRO section of the EFSP website. This form (third page under the DUNS tab) must be completed accurately and either faxed to (703) 706-9677 or emailed to firstname.lastname@example.org. Simply providing the DUNS number alone does not fulfill the EFSP’s requirements; the form must be completed in its entirety.